Administrative Coordinator (Full-Time)
Reports to: Executive Director
Schedule: Monday–Friday, 9:00 am–5:00 pm
Location: Hanover, NH
Status: Full-Time, Onsite

The Administrative Coordinator plays an essential role in supporting the daily operations of the
guesthouse through administrative coordination, guest support, volunteer communication, and
office organization. This position works closely with the Executive Director to help maintain smooth
operations and a compassionate guest experience. As Maynard House continues to evaluate
operational needs and future staffing structure, some responsibilities within this role may evolve
over time. We are seeking someone who is adaptable, collaborative, and interested in supporting a
mission-driven organization in a variety of administrative and guest-support functions.

Core Responsibilities:
Administrative Operations & Guest Support

• Manage guest inquiries, reservations, and intake processes

• Serve as a welcoming point of contact for guests and families

• Maintain accurate guest records and scheduling systems

• Coordinate housekeeping schedules and track supply inventory

• Support smooth day-to-day operations by identifying and communicating needs to leadership

• Organizational & Office Support

• Provide administrative support to the Executive Director

• Maintain calendars, files, and internal documentation

• Prepare basic materials for meetings, including agendas and notes

• Support coordination of volunteers, including scheduling and communication

• Help maintain organized and efficient office systems

 

Financial & Data Entry Support:

• Assist with data entry for accounts payable/receivable

• Maintain organized financial records and receipts

• Support donation entry and database updates

• Assist with basic budget tracking and reporting preparation

 

Communications Support:

• Assist with updates to the website and social media platforms

• Support email communications and newsletters

• Help maintain contact lists and mailing databases

• Gather stories or updates to support organizational communications

• Board & Community Support

• Assist with preparation of Board meeting materials

• Support logistics for small events and meetings

• Provide administrative follow-up with community contacts as needed

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Qualifications:
Education & Experience:

• Associate or bachelor’s degree preferred, or equivalent experience

• 2–3 years of administrative, office, or hospitality experience

Skills & Attributes:

• Strong organizational skills and attention to detail

• Ability to manage multiple tasks and follow through reliably

• Warm, professional interpersonal skills with diverse populations

• Clear written and verbal communication skills

• Comfort with routine systems, data entry, and process-oriented work

• High level of integrity and ability to maintain confidentiality

• Proficiency with Microsoft Office (or similar tools) and willingness to learn new systems

 

Position Details:

• Job Type: Full-Time

 

Compensation:

• $23/hour (approximately $47,840 annually)

• $300/month healthcare stipend ($3,600 annually)

Application Requirements: Resume, cover letter, and 3 professional references

• Physical Requirements

• Ability to lift up to 50 pounds

• Ability to climb stairs and assist with light housekeeping tasks as needed

• Ability to sit or stand for extended periods

• Sufficient visual and hearing acuity (with correction) for communication and computer work

 

Maynard House is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity/expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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